If You Don't Watch the Numbers, You Don't Have Governance

Opt 4 Aug 3

Publicly held  U.S. company governance dictates the requirements for financial reporting and many of these companies give “guidance” as frequently as quarterly. While this approach is sometime criticized as being short-term focused, the important upside is all stakeholders know, at any given time, how the company is performing and can respond accordingly.

Privately held companies, on the other hand, have a choice. There aren’t any governance mandates.

  • They can choose to focus on the numbers, or not
  • They can choose to report performance to all stakeholders, or not, and
  • They can choose to forecast and adjust accordingly or not

Owners sometimes question the need for forecasts and state that sales focus is primary.  After all they say, isn’t it all about growth, i.e. how much we sell this year compared to last year?

While most awards for privately held companies focus on top line (Inc. 500/5000, Crain’s Fast Fifty, etc.),  in my experience the businesses that follow the following five tenets, are the ones that achieve sustainable growth.  And for my Vistage CEO’s it is the reason members voluntarily report their financials quarterly, are accountable to each other for providing guidance, and adjust their actions accordingly.

Five Truths of Profitable GrowthTM

  • If you don’t know how you make money, you won’t make money.
  • If you don’t set goals for wealth creation, you won’t accumulate wealth.
  • Operating budgets and capital budgets are not the same; if you use debt to finance operating expense rather than for growth, you will not grow.
  • Top line growth does not equal bottom line growth.
  • Without a culture of accountability and measurement, you will underperform.

Elisa K. Spain

In Good Governance, When Does Culture Come Ahead Of Revenue?

In Good Governance, When Does Culture Come Ahead Of Revenue?

Opt 4 July 20

A few weeks ago in my blog about Leading Isn’t Easy, I talked about the hard choices we sometimes must make as leaders. Especially those choices where neither outcome is a good one.

As we continue this series on Governance Design, I am reminded of my 2014 theme for my Vistage groups, “All That Matters Is Culture”.

For this reason, once we define our business objective, for me the most important question is, “What are the cultural implications of our goals?”. If we are intentional about our culture, and ruthless about enforcing it, everything else will follow. And it isn’t easy.

Sometimes we have high performing employees who don’t fit the culture. So hard, to say goodbye to someone who is getting the job done, sometimes, doing it better than anyone else, brings in the big deals but just doesn’t fit. She may be a bully, or he may cut corners or spread negative energy.

When it is an employee, we can often rationalize to ourselves that the performance of the team will improve when the person who doesn’t fit is gone. The net result will be higher performance overall.

But, what if it is a customer who doesn’t fit the culture? Here we are talking a real dollar impact if we separate. This brings us back to Leading Isn’t Easy.

Recently, I had to make this hard decision. It became clear to me that a long time member of one of my groups didn’t fit the core values of the group. This member contributed in many positive ways and yet, I knew that to take the group to the next level, it was time for this member to go. After a few sleepless nights, we had the Fierce Conversation, and I have already begun to see the change. What I realized was, to achieve the business objectives and the long term growth, the temporary dip in revenue was worth it.

 

Elisa K. Spain

Is Governance Leadership?

Is Governance Leadership?

Opt 3 July 13

This week begins a new series on the topic of governance in growing businesses.

Governance is not a term typically used by business owners and business leaders. Rather, we hear this term most often in the context of corporate boards, both public and private.

Yet, Wikipedia defines corporate governance as, “the system of structures, rights, duties, and obligations by which corporations are directed and controlled.

  • Governance provides the structure through which corporations set and pursue their objectives, while reflecting the context of the social, regulatory and market environment.
  • Governance is a mechanism for monitoring the actions, policies and decisions of corporations in alignment with the interests among the stakeholders.”

In short, governance is the DIME method that I have talked about previously. Design, Implement, Monitor and Evaluate.

Beginning with “D – Design”.  In my experience, businesses initially develop without much regard to design. And as Vistage speaker Jim Alampi reminds us, while bootstrapping works up to a point, as businesses reach critical milestones of growth, what we were doing up to now, doesn’t work anymore. At this point it is time to pause and ask two sets of questions:

First, the 5 key internally focused questions:

  1. What are our business objectives?
  2. What are the cultural implications of these goals?
  3. What are the financial implications of these goals, revenue, expense, cash and capital needs?
  4. What structure and infrastructure, i.e. key functions and processes are needed to achieve our objectives?
  5. Who on our team is qualified to fill the key roles? Who may not fit? Who will we add?

And, equally important are the 5 key externally focused questions:

  1. What is happening in our industry? Competition, innovation, regulation?
  2. What is happening amongst our customers? Growth, consolidation, innovation?
  3. What are the gaps that provide opportunities for us?
  4. What are the threats to our continued growth?
  5. What diversification opportunities exist?

 

Elisa K. Spain

Leading Isn't Easy

Leading Isn't Easy

Opt 8 Jun 22

I can hear the response now, “Well of course it isn’t easy, if it were easy, everyone would be doing it”. Yes I know, and when those difficult moments arise, and we are in the midst of, “not easy”, this is an important reminder.

Recently I was reminded of a personal leadership moment, several years ago, that I am hoping by sharing, will inspire you.

I was in a multi-vehicle car accident last week. Fortunately everyone involved walked away. Minor whiplash and vehicle damage were the only consequences. And, this accident should never have happened…

Two of us were sitting in traffic, in two separate lanes. The driver that caused the accident was an elderly gentleman, who was on oxygen, and could barely stand up, much less drive. My guess is he was either disoriented or passed out. Not easy to rear end one car, and then rear end another car in another lane!

One of the hardest things my sister and I did was take away my Mother’s car keys. She didn’t speak to me for a year; and this situation reminded me to pat myself on my back for doing it. I remember the deciding moment was when a friend of mine said, “How are you going to feel when she runs over a 5 year old?”

So what is the leadership lesson in this?

Sometimes, we have to make decisions where no option is a good one. Either choice we make has negative consequences, and yet we have to choose. And when we choose the more strategic option, the short term pain may be higher. Easy to say, hard to do.

 

Elisa K. Spain

Leadership Quote: It Is Only As We Develop Others…

Leadership Quote: It Is Only As We Develop Others…

Opt 6 Mar 30 2014This month’s leadership quote:

“It is only as we develop others that we permanently succeed.”

-Harvey S. Firestone

As leaders, we truly have only one job: to develop others. The success of our organizations rests entirely in the hands of the people who build our products and deliver the service to our customers. So, we have two choices, we build the products and deliver the service ourselves or… we develop the leaders who work for us, and they, in turn, develop their teams.  

When we choose the latter, we permanently succeed because we have built a sustainable enterprise.

Elisa K. Spain

Did I Delegate Or Did I Abdicate?

Did I Delegate Or Did I Abdicate?

Opt 1 Mar 23

 

Here’s a simple test to know if you have delegated or abdicated.

At what point in the process will I know if my expectations were met?

Hmm… guess that means if my intention is to delegate, I must take the following 5 actions:

  1. Clearly outline my expectations
  2. Check-in to see if my expectations were understood
  3. Agree how both progress and outcome will be monitored and measured
  4. Agree when and how progress will be reported
  5. Agree when and how progress will evaluated and adjustments made

You might be asking yourself at this point, “seems a lot of process; do I have to do this every time I ask someone to do something for me?”

This decision of course, is yours to make.

Meanwhile I will share a personal story that happened years ago and reminded me of the value of following these five steps, and following the DIME Method, whenever I assign work to someone else. 

I emailed a document to my virtual assistant, asking simply, “please clean up this document and send it to FedEx to make into a poster.”  What I had in my head was a black and white, 24×36 printed document that I could roll up and take with me to a meeting and then throw away at the end of the day. The cost of this type of document is about $5.

When I arrived at FedEx, my bill was $100 and what they had ready for me was a full color, 24×36 printed document, mounted on a board and laminated.

Which do you want? And, have you made that clear?

 

Elisa K. Spain

 

What If Instead, We Gave Feedback?

What If Instead, We Gave Feedback?

Opt 3 2014-03-16In my last post, I compared business to dating. Continuing that theme… Another similarity is “absent information, we make stuff up.” In the dating world, if he doesn’t call, we assume all kinds of things. Similarly with a prospect, an employee, a customer, a new connection.

And, most of the time when we don’t like how we perceive something went, we simply walk away. What if instead, we offered feedback?

Several months ago, I met a talented young entrepreneur through a mutual friend. Our mutual friend asked me to consider introducing her to some of my contacts. I am always very careful about making introductions, as I feel a responsibility to both parties. Long story short, I introduced her to a couple of friends and never heard anything more from any of the parties. I like to complete the circle, so I reached out and learned from my new contact that she had met with each of my friends and they were good meetings.

Shortly thereafter, my new contact asked for a second meeting and around that same time, I happened to speak with both of my friends. My friends had a story, similar to each other, but different from what I heard from my contact. Each of my friends came away feeling that my new contact had promised to send them something and never heard from her again.

New friend, only had a first date, while there was a spark, (see last week’s blog), my gut said, “no second date”‘. She didn’t treat my relationships with the same care as I do.

Instead, I did go on the second date, prodded by a friend who encouraged me to. I decided I had a responsibility to give my new friend feedback.

What ensued was a real conversation about the emotional wake we sometimes leave; the importance of focusing on what is important and the importance of perceptions. It was a defining moment for both of us. For me, being open to hearing feedback that was different from my perception; for her taking a pause and focusing on what matters.

She and I have become friends, not in spite of our conversation, but because of it. She has since told me that she has completely changed her approach to building her business, because of our conversation.

The next time something doesn’t go the way you want it to, with someone with whom you see potential, perhaps a new member of your team, someone you recently promoted, or someone you might do business with, would you consider giving feedback, instead of walking away?

Elisa K. Spain

 

Laws Of Success: The Three Secrets…

Laws Of Success: The Three Secrets…

Still life of pen,glasses and business file on tableWorking with CEOs and senior executives as both a coach and advisory board chair, I have had the opportunity to observe both those that are successful and those with unrealized potential. While their businesses and their personality styles are all different, when I distill it down, those that succeed share the following three traits:

  • Tenacity
  • Discipline
  • Hiring the best people – paying them and treating them well

Tenacity – The willingness to stay with it, even when there are setbacks. As Winston Churchill said so well, “Success is stumbling from failure to failure with no loss of enthusiasm.”

Discipline – Successful leaders ruthlessly manage their time, ensuring they ALWAYS carve out time to think and plan and learn. It is so easy for each of us to get caught up in the tasks of the day; successful leaders don’t. They make time to stay close to their business and rise above, stay current and focus on opportunities. And they make time for mental and physical fitness. Every successful leader does this their own way, and every one of them does it.

Hiring the best people AND paying and treating them well – Talented people want to work for talented people. And… the pool of talented people in each industry isn’t large – it is those that find the talented people, pay them and treat them well that succeed. The definition of “well” varies by individual, the leader that understands this and responds to the needs of their key people leads a successful company.

Seems so simple, doesn’t it? Just three things to do.

 

Elisa K. Spain

 

 

Delivery ALWAYS Matters…

Delivery ALWAYS Matters…

Businessman testing a microphone about to make a speach at a press conferenceWhen the stakes are high, we prepare. Whether it is a presentation to a large audience or a meeting with a key client or prospective client, we know we will be more successful if we prepare.

  • What exactly does it mean “to prepare”?
  • When aren’t the stakes high?
  • When we focus on content and not on our audience, are we really prepared?

Last week, I had the opportunity to hear a speaker and deliver a presentation of my own, where in both cases, the content was outstanding and yet the message was not received well by most of the audience. These two experiences reminded me of two important facts:

Delivery always matters – It’s not enough to prepare our content. It is at least as important to consider the audience, prepare our delivery and adjust midstream as we read the audience reaction. Not easy to do, and yet, critical to having our message heard.

Prepare for every interaction as though the stakes are high, because they are – Every interaction with another human being, either as a group or with individuals, matters. When we are fully present, we listen, we adapt and thus can be effective.

 

Elisa K. Spain

How Do You Know When It Is Time To Go?

How Do You Know When It Is Time To Go?

2014-01-03 Stay or Go iStock_000019444473XSmallWhether you are a business owner, a professional manager, an advisor – or anyone who is engaged in an enterprise for an extended time – how do you know when it is time to go?

“Nothing is forever”, the old saying goes, and yet sometimes, perhaps even frequently, we stay too long. We watch professional athletes stay past their prime; and we participate in the debate about term limits for our congress; and yet, when it comes to our own engagements, how often do we look inward and debate our own need for term limits?

When I was negotiating my exit from the corporate world 15+ years ago, I remember a conversation I had with a friend. My friend asked me what I was going to do if I didn’t get the deal I wanted. My answer was, “I guess I will stay one more year”. Her response, “How many more years are you going to say, one more year?” It was in that moment I realized, it was time for me to go, regardless of the outcome of the negotiation. And… because I had made my decision to exit, I of course, handled the negotiation more effectively.

While this topic comes up every now and then with executives and business owners I coach, it surfaces mostly in a time of frustration. I wonder if instead it might serve us to ask ourselves this question as part of our annual strategic planning. What if, as part of strategic planning, every business owner or executive answered the following 5 questions:

  1. What did I give to the business, other than my time, this past year?
  2. What did I get, other than $$, from my engagement in the business?
  3. How do my answers to #1 and #2 compare to previous years?
  4. If my give/get has declined, what do I need to do to change this and do I have the passion and skill set to do it?
  5. If I didn’t lead or own this business, what would I be doing instead?

My noticing is, that if we have asked these questions in the past and have stopped asking them, we may already know that it is time to go…  

Elisa K. Spain